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General College Info

General College Information

College Visits - College visits will be scheduled by Ms. Reynolds, Project ADVANCE College Advisor, and announced on the morning announcements. If a student is interested in attending a college visit on our campus, he/she should sign up on the individual sheets posted on the College Visit bulletin board. The visits are usually held in the College and Career Center, except for those drawing a large crowd. The day before a visit a reminder will be sent to the student. Presentations last about an hour. Classroom teachers may choose to have a student remain in class if there is a special project, presentation, or test. College representatives leave copies of information presented for us to hand out to students who missed the presentation. Please visit Project ADVANCE College News for an up-to-date listing.

Applications - There are certain sections on many college and university applications that counselors have to fill out. Counselors must have three weeks to process your application. You must provide them with adequately stamped, addressed envelopes for the applications. Make sure your part of the application is complete, they cannot get the application back to you once they have filled it out. The application must be mailed by the school.

Letters of Recommendation - If you are asking a counselor or teacher to write a letter of recommendation, give them at least three weeks notice. Please remember they are off duty during winter break; do not expect them to use their holidays to write letters. Please be sure to provide a stamped, addressed envelope to your letter writers so they can mail the letters directly. In addition, add a note including the exact date that the recommendation is due to the college or scholarship committee. (And don’t forget to say Thank You!)

Requests for Transcripts - Request for transcripts must be made in writing (not over the phone).

• Form is available outside the registrar’s office.
• Please allow 48 hours to process request. At the end of a semester, additional time will be required to handle grade corrections. Please make sure to check college deadlines and give yourself, your counselor and Ms. Rocha (Registrar) plenty of time to meet all deadlines. Please remember the high volume of requests made daily to the registrar and make transcript requests WELL in advance of the necessary date.
• Student or parent may fill out request and place in box on table outside of registrar’s office.
• The first five transcripts are free and after that there is a $2 fee, unless it is for ACC or scholarships. Please pay at the time the request is being made. There is no charge if you need a transcript for scholarship or counselor needs. The fee is the same if sent electronically to colleges. No checks please.
• All transcripts will be mailed directly to the colleges or program requested. A student may have an unofficial copy if needed (same cost). Once a transcript is sealed, it can not be opened or it becomes invalid. Transcripts for scholarships will be given to counselors.
• Class rank, GPA, date of graduation and signature/seal of registrar need to appear on a transcript in order for it be to considered official.